Are you unhappy with your current cleaning company?
Are you ready to move on but unsure of the best way to do it?
If you’re considering switching cleaning providers, you probably have some concerns. What if the new company doesn’t meet expectations? Is there any way to salvage the relationship with your current provider? What’s the proper process for making the change?
These are common worries, but transitioning to a better cleaning service doesn’t have to be stressful. Here’s a simple four-step plan to help you make a smooth switch.
Step 1: Review Your Cleaning Contract
Before making any decisions, take a close look at your contract. Does it have a fixed term? When does it expire? What are the cancellation terms?
Understanding your contract will clarify your options and help you create a transition plan. Knowing how much notice is required and any potential penalties will keep you from running into unexpected issues.
Step 2: Talk to Your Current Cleaning Company
If you’re set on replacing your cleaning provider, you may choose to skip this step. However, if there’s a chance to improve the situation, consider having a direct conversation with them about your concerns and expectations.
Even if you start looking for a new provider, addressing your dissatisfaction may lead to temporary improvements that hold you over while you search.
Step 3: Get Quotes from Other Cleaning Services
Once you’ve decided to move forward with a new company, start gathering bids from reputable cleaning services. Clearly outline your needs and expectations, and provide a detailed scope of work so vendors can submit accurate proposals.
Be sure to check that potential cleaning companies have experience working with businesses like yours and can provide reliable references. Also, ask how many man-hours they plan to allocate so you can fairly compare quotes.
After choosing a new provider, ask them to be prepared for an early start in case your current company ends service ahead of schedule.
Step 4: Submit Your Cancellation Notice
Most janitorial contracts require at least 30 days’ notice for termination, though some may have longer terms. Coordinate your cancellation timeline with the start date of your new cleaning provider to prevent any service gaps. If possible, have the new company ready to begin earlier in case the current provider stops working before the notice period ends.
By following these steps, you can ensure a smooth transition to a better cleaning service, avoiding disruptions while maintaining a clean and professional workspace.
